The World of Computer Software/The World of Computer Software.iso/tech91.zip/TI795.ASC

Text File | 1991-08-26 | 7KB | 265 lines

  PRODUCT  :  Paradox                                NUMBER  :  795
  VERSION  :  3.0 & up
       OS  :  DOS
     DATE  :  August 26, 1991                          PAGE  :  1/4

    TITLE  :  Using Reports to Set up Mailing Labels




  The information in this technical information sheet is distilled
  from the Presenting Data manual.  (See example 3-5 in Presenting
  Data--also the section "Using free-form reports" in chapter 5 of
  Presenting Data)

  Creating mailing labels in Paradox is a straightforward process,
  provided you take all the variables involved into account.  You
  will need to know:

            the height of the labels;

            the width of the labels;

            the number of labels across the page;

   and whether you will be using regular print or compressed print.

            Note for laserprinter users: laserprinters do not
            usually print on the top or bottom lines of the page.
            Therefore, you will need special laserprinter labels
            that have a margin at the top and bottom of each page,
            usually one half inch.  You must also be certain to set
            your printer to the appropriate number of lines per
            page, and to set appropriate margins.  (In many cases,
            the factory default will be satisfactory.)

  In our example, we will assume the following:

            each label is one inch high;
            there are three labels across the page;
            and you will be using regular print.

  You will need to design a free-form report to create your labels.
  From the main menu, follow this sequence:

  <F10> | {Report} | {Design} {TableName} {ReportNumber} | {Free-
  form} type in description and press <Enter>.

  Note:  Use {Design} for new reports, and {Change} for existing
  reports.

  Once in the report generator, delete all the lines from the
  report.  (To delete a line, move your cursor all the way to the













  PRODUCT  :  Paradox                                NUMBER  :  795
  VERSION  :  3.0 & up
       OS  :  DOS
     DATE  :  August 26, 1991                          PAGE  :  2/4

    TITLE  :  Using Reports to Set up Mailing Labels




  left and press Ctrl-Y.)  Your report specification should now
  look something like this:

  Designing report R3 for Customer table           Report       1/1
  Page Footer
  ....+...10....+...20....+...30....+...40.    ....+...70....+...8*
  ─page───────────────────────────────────     ────────────────────
  ─form───────────────────────────────────     ────────────────────
  ─form───────────────────────────────────     ────────────────────
  ─page───────────────────────────────────     ────────────────────
  ════════════════════════════════════════     ════════════════════


  Next, you will need set the labels up for the proper dimensions.
  The number of lines you place between the two form lines depends
  upon the size of your labels.  On most printers, each line of
  type is one-sixth of an inch high, so if your labels are one inch
  high, you will need six lines between the form bands; if your
  labels are one and a half inches high, you will need nine lines
  between the form lines; and so on.  Since the labels in our
  example are an inch high, we will need to leave six lines between
  the two form lines.

  Note:  Some printers are set for a line height other than one
  sixth of an inch.  If that is the case with your printer, use the
  general formula:

  # of lines per label = (label height in inches / line height)

  Once you have inserted the correct number of lines between the
  form bands, you must set the page width.  A standard portrait
  page width on letter-size paper is 80 characters.  Since, in our
  example, we have three labels across, we divide 80 by 3, and get
  27 as the width of our labels.  So we need to set our page width
  to 27:

  <F10> | {Setting} | {PageLayout} | {Width} {Ctrl-Backspace} type
  in 27 and press {Enter}

  The fractional number in the top right corner of the screen
  should now be 1/3, which indicates that you are on the first page
  width of three.  (If the denominator is larger than three, delete














  PRODUCT  :  Paradox                                NUMBER  :  795
  VERSION  :  3.0 & up
       OS  :  DOS
     DATE  :  August 26, 1991                          PAGE  :  3/4

    TITLE  :  Using Reports to Set up Mailing Labels




  a page width; if it is smaller, insert a page width.  Use <F10> |
  {Settings} | {Pagelayout} | {Delete} | {Ok} as needed.)

  Now set the page length to Continuous:

  <F10> | {Setting} | {PageLayout} | {Length} {Ctrl-Backspace} and
  type in c

  Next, you will tell Paradox that you are creating labels:

  <F10> | {Setting} | {Labels} | {Yes}

  Now you will place our fields on the form using the sequence:

  <F10> | {Field} | {Place} | {Regular} {Fieldname}

  (You may need to reformat your fields so they fit within the page
  width using <F10> | {Field} | {Reformat}

  Your report specification should now look like this:

  Designing report R2 for Customer table             Report     1/3
  Form Band, Field Squeeze, Line Squeeze                       City
  ....+...10....+...20......*....+...10....+...20......*....+...10..
  ─page─────────────────────▒──────────────────────────▒───────────
  ───group Zip──────────────▒──────────────────────────▒───────────
  ─form─────────────────────▒──────────────────────────▒───────────
                            ▒                          ▒
  A. AAAAAAAAAAAAAAA        ▒                          ▒
  AAAAAAAAAAAAAAAAAAAA      ▒                          ▒
  AAAAAAAAAAAAAAA, AA  AAAAA▒                          ▒
  AAAAAAAAAAAA              ▒                          ▒
                            ▒                          ▒
  ─form─────────────────────▒──────────────────────────▒───────────
  ───group Zip──────────────▒──────────────────────────▒───────────
  ─page─────────────────────▒──────────────────────────▒───────────
  ═════════════════════════════════════════════════════════════════

  Then set the RemoveBlanks options for LineSqueeze and
  FieldSqueeze:

  <F10> | {Setting} | {RemoveBlanks} | {LineSqueeze} | {Yes} |
  {Fixed}













  PRODUCT  :  Paradox                                NUMBER  :  795
  VERSION  :  3.0 & up
       OS  :  DOS
     DATE  :  August 26, 1991                          PAGE  :  4/4

    TITLE  :  Using Reports to Set up Mailing Labels




  and:

  <F10> | {Setting} | {RemoveBlanks} | {FieldSqueeze} | {Yes}
  Doing this will eliminate unwanted blank spaces on your labels.
  The final step is to set the setup string for your printer:

  Use either a Predefined setup:

  <F10> | {Setting} | {Setup} | {Predefined} {Printer model}

  or a Custom setup string:

  <F10> | {Setting} | {Setup} | {Custom} {Printerport} {Setup
  string}

            Note for laserprinter users:  If you are using a
            laserprinter, you must at least send the "Clear/Reset"
            string (\027E).

  Now press F2 to save the report.  You are ready to print:

  <F10> | {Report} | {Output} {Tablename} | {Printer}

  That's all there is to it.